Project Manager

The Project Manager (PM) owns and manages the full range of client deliverables for an assigned brand from project planning to final delivery with regard to timing, quality, and budget. The PM is a creative problem solver whose expertise allows them to guide development efforts for multichannel tactics. The PM collaborates cross-functionally with agency departments including Account Management, Finance, Production, Creative, Editorial, Technology, Strategy, among others. Whether it’s advising on the feasibility of creative concepts, planning resource assignments, ensuring priorities are managed in alignment with Account Management, identifying bottlenecks and proposing solutions ahead of time, the only thing certain is that no one day is ever the same.

RESPONSABILITIES:

Project Management

Owns and manages low- to mid-complexity, multichannel-project deliverables from concept to deployment under the guidance of the Senior Brand Project Manager, providing direction and vision as needed.

Follows and enforces internal procedures and IPGH internal tools (WorkFront, Egnyte, Vantage/Fiori and Teams) for project management.

Speaks to pertinent information during internal status meetings to provide updates or changes in

project plans.

Follows up with documentation from internal meetings with project progress, next steps, and deliverables to ensure project timelines are met.

Acts as point-of-contact for project-related routing; accountable for quality control, preparing projects, accuracy, and timely execution.

Manages 3rd party vendors and client digital team relationships, collaborates on timelines, and identifies challenges and risks to stay on schedule.

Ensures distribution of job numbers, enter project estimates, and run/circulate various reports including financial and timesheet reports.

Proactively escalates and suggests solutions to project-related issues to management.

Supports Senior Project Managers/Supervisors/Associate Directors on scope of work development

and requirements.

Participates in the review of financial output reports, incoming briefs, and timelines/estimates.

Participates in discussions related to process optimization.

Can be client-facing as a content matter expert around timing and estimates to answer project questions that may arise.

Cross-Functional Collaboration

Demonstrates understanding of and maintains relationships with different agency departments including Editorial, Account, Finance, Creative, Technology and Strategy.

Communicates ideas and messages professionally, effectively, and across multiple mediums (e.g., verbal, written) tailored to the audience.

Informs team members regarding start of new projects, upcoming deadlines, quality control, revisions,

next steps.

Proactively approaches supervisor with new ideas and suggestions for personal career growth and

team efficiencies.

Supports new business activities as needed.

Helps and supports training of junior team members.

Participates in finance meetings by attending, contributing, implementing take-aways in collaboration

with Account.

Solves project or client challenges in tight collaboration with internal stakeholders.

Administration

Support team in:

Submitting project job code requests and maintaining/sharing the list with the greater team

Updating project estimates in Vantage based on latest financial tracker

Creating project channels in Microsoft Teams and job folders in Egnyte

Updating in project completion rate on weekly financial tracker based on information in WorkFront

Book internal review meetings

Keeps accurate, organized files of projects past and present as per agency established protocols.

Demonstrates detail-oriented and organized approach to daily responsibilities.

Completes timesheets, expenses, and all other administrative duties accurately and on timely basis.

3 - 4 years of experiencie in Project Management, Production or Marketing Operations/Administration, or related field.

Experience in Pharmaceutical Marketing and Advertising in preferred

Software:

Proficient in Microsoft Office Suite (Outlook, Excel, Word, Teams) or equivalent platform.

Proficient with Adobe Acrobat.

Basic knowledge of project management tools (Microsoft Project, Workfront, or equivalent) a plus but not required.

Basic knowledge of financial management tools (e.g., SAP or equivalent) a plus but not required.

Project management knowledge for multichannel production is a plus but not required.

Basic organizational skills.

Strong verbal and written communication skills.

Basic financial aptitude.

Collaboration: Works effectively in a team to build and foster a collaborative environment.

Multitasking: Juggles and prioritizes competing tasks and deliverables.

Problem-Solving: Shows curiosity and interest in finding the cause of problems, chooses effective solutions, and takes the necessary action to resolve them.

Engaged/Motivated: Attentive, proactive, and shows interest in the subject.

Attention to Detail: Self-edits work and has a sharp focus on small details.

Communication: Shows interest in the subject; expresses ideas accurately and clearly.

Organization: Creates clear goals, identifies and finds the resources (e.g., time, people, materials) needed to achieve them, and schedules tasks so that work is completed on time.

Interpersonal Skills: Works effectively in a team environment and builds relationships with others.