Project Coordinator

The Project Coordinator (PC) supports teams to execute agency project efforts for tactics by supporting all aspects of the project life cycle from concept to delivery.

The PC collaborates cross-functionally with agency departments including Account Management, Finance, Production, Creative, Editorial, Technology, Strategy, among others. The PC is essential in advising on the status of active tasks, communicating expectations to teams, routing work for feedback and approvals, and providing key administrative support.

JOB DUTIES / RESPONSIBILITIES
Project Management
Supports the coordination of multichannel project deliverables under guidance of the brand project manager.
Learns and follows internal procedures and uses IPGH internal tools (WorkFront, Egnyte, and Teams) for project management.
Coordinates and prepares pertinent information for internal status meetings to provide updates or changes in project plans.
Follows up with documentation from internal meetings with project progress, next steps, and deliverables to ensure project timelines are met.
Acts as point-of-contact for project-related routing; accountable for accuracy, timely execution, and preparing projects.
Creates and socializes job numbers, enters project estimates, and runs/circulates various reports including financial and timesheet reports.
Proactively escalates project-related issues to manager.
Learns and develops approaches to proactive, creative problem-solving.

Cross-Functional Collaboration
Begins to gain an understanding of and learns the roles and responsibilities of different agency departments including Editorial, Account, Finance, Creative, Technology, and Strategy.
Begins developing relationships with different agency partners.
Learns to communicate ideas and messages professionally, effectively, and across multiple mediums (e.g., verbal, written) tailored to the audience.
Informs team members regarding start of new projects, upcoming deadlines, basic quality control, revisions, and next steps.
Proactively approaches supervisor with new ideas and suggestions for personal career growth and team efficiencies.

Administration
Maintains accurate and organized files of projects past and present as per agency established protocols.
Demonstrates a detail-oriented and organized approach to daily responsibilities.
Completes timesheets, expenses, and all other administrative duties accurately and on a timely basis.

Education
Bachelor’s degree in any area of study (Preferred).

Experience
1-2 years of professional experience.
Open to candidates with experience from any industry or area of expertise.

Knowledge, Skills & Abilities

Software
Proficient in Microsoft Office Suite (Outlook, Excel, Word, Teams) or equivalent platforms.
Proficient in Adobe Acrobat.
Project management knowledge for multichannel production is a plus, but not required.

Core Skills
Basic organizational skills.
Strong verbal and written communication skills.
Basic financial aptitude.

Competencies
Collaboration: Works effectively in a team environment and contributes to a collaborative culture.
Multitasking: Manages and prioritizes multiple tasks and competing deadlines.
Problem-Solving: Demonstrates curiosity, identifies root causes, and takes action to resolve issues effectively.
Engaged/Motivated: Proactive, attentive, and eager to learn.
Attention to Detail: Reviews work carefully and maintains a high level of accuracy.
Communication: Clearly and effectively conveys ideas both verbally and in writing.
Organization: Sets priorities, manages resources efficiently, and completes work on time.
Interpersonal Skills: Builds positive relationships and works effectively with a variety of stakeholders.