Talento is looking for a proactive and resourceful Executive Assistant to support the leadership of Odyssey across business operations and personal logistics. This person will bring order to a busy day, represent Odyssey with polish, and become a trusted, close collaborator. We are looking for someone exceptionally put together, articulate, composed, punctual, and meticulous, who anticipates needs and follows through without reminders, while also being warm and sociable, comfortable with easy conversation and humor, and able to read the room and shift to a formal tone when the situation calls for it.
Description:
- Scheduling: coordinate calendars, meetings, time zones, invitations, and rescheduling.
- Onboarding paperwork: prepare NDAs, contract agreements, and advisor agreements for review using approved templates and AI tools; upload approved documents to Dropbox Sign, track signatures, confirm completion, and maintain organized records.
- Business and personal logistics: arrange office equipment returns, complete forms using company information, assist with online shopping on difficult websites, and solve practical problems such as international shipping fees.
- Relationship follow-through: review meeting notes, draft thoughtful thank-you messages, and research and coordinate deeply personalized gifts.
- Anticipate needs and take initiative, owning each task from start to finish so leadership can delegate with full confidence.
