Overview
BBDO New York is seeking a detail-oriented and bilingual Client Finance Analyst to join our Finance team based in Bogotá, Colombia. This role will provide critical financial support to our New York-based client services, handling billing operations, reconciliations, and financial processes that directly impact client relationships and company profitability. The successful candidate will serve as a liaison between our finance, account management, and client procurement teams, ensuring accurate and timely financial transactions.
Key Responsibilities
Client Billing & Accounting
Process and manage client invoicing and billing cycles
Prepare and review client bills for accuracy and compliance with engagement terms
Manage client account setups and maintenance in accounting systems
Support revenue recognition and billing adjustments as needed
Timesheet & Expense Management
Review and reconcile client timesheets for accuracy and proper coding
Process employee expense reports and validate against client billing requirements
Reconcile expense charges to client accounts
Support out-of-pocket (OOP) reconciliations and reimbursement processes
Production Billing Support
Assist with production billing processes for client projects
Coordinate with production teams to ensure accurate cost allocation
Track and verify production expenses against client budgets
Paid-When-Paid Processing
Manage paid-when-paid (PWP) vendor payment processes and reconciliations
Track vendor invoices and payment status
Coordinate with accounts payable and clients on payment timing
Client Interactions & Coordination
Communicate with account teams regarding billing questions, reconciliation issues, and client account matters
Interface with client procurement teams regarding invoices, payment terms, and financial processes
Respond professionally and promptly to client inquiries
Escalate complex issues to the Director of Finance appropriately
Financial Administration
Maintain organized documentation and records for all client accounts
Prepare reports and analysis as requested by Finance leadership
Monitor account activity for discrepancies and unusual transactions
Assist with month-end closing activities and financial reconciliations