We are seeking a detail-oriented and analytical Accountant Rep to support financial operations within a fast-paced transportation environment. This role is responsible for managing day-to-day accounting tasks, ensuring accurate financial reporting, and supporting billing, payables, and receivables related to freight operations. The ideal candidate has at least 1 year of accounting experience, preferably within logistics, freight brokerage, or supply chain.
Key Responsibilities:
- Enter and process carrier and vendor invoices accurately and timely within the Transportation Management System (TMS).
- Review and reconcile invoices against load data, rate confirmations, carrier agreements, and supporting documentation.
- Verify billing accuracy and identify discrepancies related to rates, accessorial charges, duplicate invoices, or missing documentation.
- Manage Accounts Payable (AP) activities, including invoice processing, payment tracking, and vendor account maintenance.
- Manage Accounts Receivable (AR) processes, including customer invoicing, payment posting, account reconciliation, and aging management.
- Conduct collections activities by following up on outstanding balances and communicating with customers regarding past-due invoices.
- Prepare and distribute remittance advice documentation to carriers and vendors.
- Reconcile customer accounts, vendor statements, carrier balances, and other financial records.
- Collaborate with operations and brokerage teams to resolve invoice discrepancies and ensure billing accuracy.
- Maintain accurate financial records and supporting documentation.
- Assist with month-end and year-end closing activities.
- Support financial reporting, account analysis, and audit preparation.
- Ensure compliance with company policies, accounting standards, and internal controls.
- Perform additional accounting and administrative tasks as required.